The PDF file format is often used when it is necessary to prepare a PowerPoint presentation for printing, viewing, or e-mailing, as well as for format-preserving sharing and security purposes. The PDF version of the presentation can be viewed and printed by those who do not have PowerPoint.
You can save the entire presentation, custom show, or just some slides to the PDF file. Animations, transitions, and sounds are not preserved in a PDF file.
PowerPoint offers different ways to save a workbook in PDF format:
Choose the one you prefer:
On the File tab, click Save As (or Save a Copy, if you opened a document from any non-local storage), then from the File type dropdown list, select PDF:
If needed, click the More options. link to open the Save As dialog box with additional options that control the PDF output details (see below):
On the File tab, click Save As, then click Browse to open the Save As dialog box. In the Save As dialog box:
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On the File tab, click Export, then click the Create PDF/XPS button:
In the Publish as PDF or XPS dialog box, specify a filename and location and set some other options (see above, the same as in the Save As dialog box):
Note: XPS is another "electronic paper" format developed by Microsoft as an alternative to PDF. However, there is currently little third-party support for the XPS format.
1. In the Normal or Slide Sorter view, select the slides you want to save in the PDF file.
2. Do one of the following:
3. In the Save As dialog box or the Publish as PDF or XPS dialog box, click the Option. button.
4. In the Options dialog box:
5. In the Save As dialog box or the Publish as PDF or XPS dialog box, click the Save or Publish button appropriately.
See also this tip in French: .
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The PDF file format is often used when it is necessary to prepare a PowerPoint presentation for printing, viewing, or e-mailing, as well as for format-preserving sharing and security purposes. The PDF version of the presentation can be viewed and printed by those who do not have PowerPoint.
You can work with several presentations at the same time. To open a recently used presentation, you can use the Open pane, but the Open dialog box is your key to finding and retrieving presentations.
Saving the presentation in the same location with the same name is extremely easy. However, you need to take additional actions to put your copy in another place or with a different name.
